With the rise of digital communications and an over-reliance on cell phones and quick text and emails, there doesn't seem to be much room for the venerable memo. That's unfortunate, as a well-crafted business memo can cut through the bureaucratic red tape and get important company messages out to the right people, in a clear and concise way. Memos are highly preferable to emails when issuing information and data on key company issues, like policy changes or the appointment of a new chief executive officer. How to write the best memo? Short and sweet is a good place to start, and an ability to communicate your key points is a good way to finish. By definition, a memo short for memorandum is a business document that seeks to engage staffers inside a company and communicates important messages on key issues on meetings, company policies, and corporate business.
What Is the Format of a Memo?
The Modern Rules of the Memo (With Examples)
Memos were most popular in the days before email, when important messages would be printed, distributed throughout the office, signed or initialed by employees. Modern memos, on the other hand, can either be emailed, or physically distributed to employees or posted in public spaces if managers are looking to cut back on email overload. According to Purdue Owl, a memo is typically one or two pages long, single spaced, and left-justified. Rather than using indentations, a line is skipped between sentences for easy reading. Using concise but specific headings throughout a memo help make the most important points stand out, and readers can quickly find the information they need. Then, much like an email, recipients and the subject of the memo are identified.
23+ Interoffice Memo Templates – Sample, Example, Format Download
Our editing and proofreading services are active and fully functioning despite the current global pandemic. All services are available, and your order will be returned on time. Whatever your field of expertise, our academic articles will help you navigate the writing process. Like most forms of writing, memos come with so many rules, instructions, and suggestions that it's easy to forget a few. Since we've already addressed the dos and don'ts of how to write a memo , let's take a moment to look at these rules in practice.
Last Updated: April 11, References Approved. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. There are 22 references cited in this article, which can be found at the bottom of the page. This article has been viewed , times. Learn more